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SB Empire
Yard Management Portal
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SB Empire
$0 $0 $0 $0 0 0 0 $0 0%

Sites (Head Lease)

Properties

□ No sites yet

Tenant Screening

Tenants

Tenants

◇ No tenants yet

Monthly Income

Transport ·
$0.00
0 invoiced job(s) · Open Transport Jobs →

Categorise invoice

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Pick a scope and date to see where this will file.

Other Expense — General Business

Loan / Lease Details
Amount field above is this month's repayment. Finance rate + loan amount + months left are reference values for the loan over its life.
Drag invoice here or click to select (PDF / image, ≤1 MB)

Head Lease Outgoing — Quarterly Bill

Water
Power
Rates
Other
Drag invoice here or click to select (PDF / image, ≤1 MB)

Yard Income

$0
$0$0$0 $0$0$0
$0$0$0 $0$0
$0
$0 $0 $0

Monthly Expenses

Transport Supplier Costs ·
$0.00
0 invoiced job(s) · Open Transport Jobs →

Monthly Expenses — Line Items

—$0
$0
—$0
—$0

Reconciliation

Xero stays the source of truth.
Operating flow: Xero upload and monthly sign-off
July 2026 onward
Do not manually add routine income or expenses. The Xero upload creates those rows.
  1. After Xero is reconciled, export the Account Transactions file for the month.
  2. Upload it here, skim Income and Expenses separately, then either import all rows for that month or remove rows that should not be imported.
  3. Review only the remaining exceptions: portal-only items, timing, cash buyers, or unmatched names.
  4. Sign off the month once the transaction layer is clean.
  5. Add aged receivables and aged payables for arrears chasing. See the aged reports box below for the separate upload, review, and sign-off steps.
► March-June 2026 cleanup
Wayne already entered transactions manually, so compare portal vs Xero, add/match missing Xero rows, and explain or clear remaining portal-only differences.
  1. Wayne reconciles each month to bring down the discrepancy shown in the summary figures.
  2. Check Income and Expenses separately. Do not use Net first.
  3. If portal is higher, review for cash buyers, timing, duplicate manual entries, or arrears. If an item is not real, go to Monthly Income or Monthly Expenses for that month and remove the portal item there to bring the discrepancy down.
  4. If a future discrepancy appears, follow Xero as the source of truth and adjust or explain the portal difference.
  5. Clear reviewed items only when explained. Clearing does not delete the underlying record.
  6. Re-run the comparison and sign off each month once transaction differences are captured or explained.
  7. Aged receivables: upload the Xero aged receivables report here, then reconcile each item to portal arrears.

Cashflow Summary

$0— $0— $0margin — $0—
$0
$0
$0 $00 $00 $00 $00
$0

Cashflow — Xero vs Portal

Xero stays the source of truth. Review any income or expense line where Xero is higher than the portal.
Portal cashflow detail (legacy portal-only summary)

Cashflow — Portal Snapshot

Granular portal rows for what came in, what went out, and what is still outstanding.
Full Client Payments Schedule (legacy — kept for chasing / email log)

Client Monthly Payments Schedule

Profits

Transport ·
All-time totals across invoiced jobs are on the Transport Jobs page.
Income
$0
Expenses
$0
Profit
$0

Profit — Xero vs Portal

Xero stays the source of truth. Variance is acceptable only once explained or inside tolerance.
Portal profit detail by month (legacy portal-only summary)

Income · Expense · Profit — by Month

Income = rent received · Expenses = supplier invoices paid · Profit = the difference.
Portal profit detail by customer and yard

Profit Monthly Snapshot — by Customer and Yard

Income vs expenses per customer, live from portal data.
ClientIncomeExpensesProfitMargin
Income vs Expenses per site.
YardLocationIncomeExpensesProfitMargin
Portal growth and opportunity detail

Growth & Opportunity Analysis

Live — driven by yards, tenants, invoices
Vacant Capacity
—
—
Growth Potential
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If vacant sqm filled at current avg rate
Top-3 Client Concentration
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Revenue at Risk
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Per-yard benchmark — $/sqm earned vs cost, occupancy, unlock potential
Yard Size Occupied Vacancy Earning $/sqm (p.a.) Cost $/sqm (p.a.) Spread Unlock / mo

Compliance

Notice to Remedy

Issue when a tenant breaches the lease (unpaid rent, unkempt yard, breach of rules). Records the breach, the remedy required, and the deadline.
No notices to remedy yet — click the button above to add one.

Periodic / As Need Yard Review

Scheduled or ad-hoc site inspection. Record the state of the yard, the tenant on it, any issues, photos, and next-review date.
□ No yard reviews yet — click the button above to add one.

Exit Report

When a tenant leaves a yard. Capture the exit date, condition of the lot, any damage or outstanding items, and bond return decision.
⇥ No exit reports yet — click the button above to add one.

Notice to Vacate

Formal notice that a tenant must leave a yard. Records the tenant, the vacate date, the reason, and any action points to complete before handover.
⇥ No notices to vacate yet — click the button above to add one.

Rent Review

Issue a rent review letter. Pick the client, choose CPI, a flat percentage, or a new negotiated amount, and the portal works out the new rent and writes the letter.
▲ No rent reviews yet, click the button above to issue one.

Edit Requests

Anything you want changed on the portal. When you raised it, how much it matters, and what it is. It saves as you type, there is nothing to press.

Waitlist

Waitlist Prospects

◆ No prospects

Design / Mud Map

QLD Government spatial GIS service is unavailable. Parcel boundaries and address lookups won't work until it's back online — this is on QLD's side, not the portal. Try again shortly.
LOT NUMBER
Press Enter to save · Esc to cancel
SELECTED PROPERTY
—
Land size —
LINK TO HEAD LEASE SITE
Link this design to a Site (Head Lease) so its lots flow into Tenant Screening and Tenants.
SELECTED LOT
Category: —
Tip: click any shape on the map to edit its lot. Saves automatically.
MEASURE TOOLS
Pen:
SYMBOLS — click then drop on a lot
Click anywhere on the map to drop the symbol · right-click a symbol to remove · drag to reposition
Click map to drop point · double-click to finish
Distance: 0 m
Area: —

Saved Site Designs

Click ▸ to expand a site's lot summary · click row to re-open on map

Transport Clients

Transport customers we invoice. Each client has payment terms, the services they use, and a rate card.
Client Email Payment Terms Services Vehicle Types Rate Card Rows

Transport Suppliers

Subcontract carriers we use. Each supplier has their own rate card — Pickup / Destination / Base Rate / Fuel Levy.
Supplier Email Services Billing Vehicle Types Payment Terms Rate Rows

Transport Jobs

Every transport job — pick-up date, from, to, PO, driver, and whether it's been invoiced. Toggle between Calendar and List.

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Pick-Up Date Client From To Driver PO Client $ Supplier $ Invoiced Status

Driver Hours — weekly snapshot

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Driver Mon Tue Wed Thu Fri Sat Sun Weekly Total Rate $/hr Weekly Cost
Hours = (End Time − Start Time) on each job. Set times on the job modal — overnight shifts (end < start) are treated as crossing midnight. Rate × Weekly Total = driver's cost for the week (auto).

Jobs Summary — by month, all time

Month Transport Labour Client Revenue Supplier Cost Net Invoiced
Net = Client Revenue − Supplier Cost. Click a row to jump to that month in the list view above.
Open
0
$0
Invoiced
0
$0
Closed (Paid)
0
$0
Transport P&L (all-time)
$0
0% margin

Asset Register

Assets the business owns — vehicles, equipment, property. Type a new Asset Type once and it appears in the dropdown next time. Total auto-sums.
Asset Type Description Identifier No. Qty Financed Financed Amt Loan Term Lender $ Value Insurer Insurance Amt Insurance Renewal
Total $ Value (qty × value) $0.00

Add Site

Drag & drop policy here, or click to browse
PDF, JPG, PNG accepted
FILE

Lot Inventory — how many lots/spots this yard has for each service type

PARKING — MAX SPOTS PER PARENT LOT For each parent parking lot below, enter the maximum number of individual parking spots that physically fit on it. Each parent has its own number because land shapes differ.
Total parking capacity across all parent lots: 0 spots
CONTAINER STORAGE — MAX SUB-LOTS PER PARENT LOT For each parent container lot below, enter the maximum number of individual containers that physically fit on it. Land shapes differ, so each parent has its own number.
Total container capacity across all parent lots: 0 sub-lots

Add Tenant

Use this in Xero invoice references so portal and Xero match faster.
Advanced (accounts contact · insurance · payment · notes)
Drag & drop policy here, or click to browse
PDF, JPG, PNG accepted
FILE

Storage Options

Water Meter — Quarterly Reads

Power Meter — Quarterly Reads

⬆ Import Tenants from CSV

Upload your existing tenant spreadsheet to migrate from Excel. Headers can use any of these column names (case-insensitive, spaces/dashes ignored):

Recognised columns:
Company / Company Name · Person / Person Name / Contact Name · Phone / Contact Number · Email / Contact Email · Accounts Name · Accounts Email · Insurance · Notes · Payment Method · Rental Date · Site / Yard / Assigned Site · Lot / Lot No / Yard Position · Lease Start / Start Date · Lease End / End Date · Bond / Bond Amount · Monthly Rent / Rent · CPI / CPI %
⬇ Download blank template (CSV)
Drag & drop CSV here, or click to browse
.csv files only · UTF-8

⬆ Merge Services from CSV

Upload a CSV that has Company Name (required to match) plus any service details you want to attach — Yard, Lot, Lease Start/End, Monthly Rent, Bond, CPI. Rows are matched to existing tenants by Company Name (case-insensitive, spaces/punctuation ignored).

How it works:
• Matched rows — a yard-lease service is appended to the existing tenant (no duplicates of the tenant record).
• Unmatched rows — company name not found → listed in the preview but not imported.
• Only fills blanks — won't overwrite a service that already exists on that tenant if one is already there with the same yard.
• This is additive only — your tenant names, emails, phone, etc. are not touched.
⬇ Download merge template (CSV)
Drag & drop CSV here, or click to browse
.csv files only · UTF-8

Add Manual Expense

No PDF needed — fill in the details and the row will appear in Monthly Expenses for the chosen month under the chosen category.
Tick this if the expense repeats every month (e.g. monthly rent, subscription). The portal will auto-create a copy of this entry for each new month going forward, with the same supplier / amount / category. You can still edit individual months.
(1–31; defaults to the day from the date above)
Auto-saves as you type — fill in Category, Supplier, Date and Total.

Add Service

Add Yard Review

Add Notice to Remedy

Preparing link…
Dates (optional)

Add Exit Report

Add Notice to Vacate

Rent Review Letter

Add Screening Candidate

▾ IDENTITY & CONTACT
Carries into the tenant record and can be used in Xero invoices.
▾ APPLICATION — REQUIREMENTS
What the candidate asked for on their application. Feeds straight into the tenant record on conversion.
Yard
Available lots
Select a yard first.
Lease terms
Add-on services
Tick each service the candidate wants. $ amount is total per month; for container & parking, pick the lots they'll use.
Operational (day-to-day)
▾ VERIFICATION — DOCS + LEASE
Verify the candidate's documentation. Upload each document as you collect it.
E-Sign — Auto-fill & Send Lease
Pre-populates the lease with tenant details (company, ABN, address, rent, dates, yard, bond) and emails the candidate a signing link. Signed PDF lands back in this record automatically.
Important — Read before sending
You must 100% verify that every detail on this lease is correct before clicking Send for Signing — names, ABN, addresses, dates, rent, bond, yard / lot numbers and all other fields. Auto-fill is a convenience only; S&B Empire and MDS Diversified do not guarantee the accuracy or completeness of any pre-populated information. By sending this lease you accept full responsibility for reviewing, correcting and monitoring all lease information for the entire term of the agreement. Once signed, this document is legally binding — errors are the sender's liability.
Lease info reviewed
Click "Preview Lease Info" first — the acknowledgement unlocks only after you've viewed the lease info.
Docs
Files stored inline in the portal. Keep PDFs ≤ 5 MB, images ≤ 8 MB.
▾ APPROVAL — READY TO CONVERT
Summary of what's captured. Convert when everything is green.

Add Waitlist Prospect

Enter the date this prospect first reached out to SB Empire.

Add Transport Client

Rate Card (all Ex GST)

From Deliver Base Rate Fuel Levy % Vehicle Notes

Add Transport Supplier

How does this supplier charge? Hourly = hours × $/hr. Fixed $ = flat $ per job. Both = you choose per job. Drives pricing on the Transport Jobs page.

Rates Card

Build up this supplier's rate list one by one. Pick an existing rate name from the dropdown or type a new one. Date records when the price was set.

Rates (all Ex GST)

Pickup Destination Base Rate Fuel Levy % Vehicle Notes

New Transport Job

Tip: stops are numbered in the order you add them — drag up with the ↑ button to reorder.
Total client charge = hours × type rate (inc GST).
$0.00 inc GST
Pick whether this job is billed hourly (hours × rate + tolls) or as a fixed dollar amount.
Tolls only apply to the supplier side — client is not separately billed for tolls.
= Client Charge × Hours
= Supplier Cost × Hours + Supplier Tolls

Margin Calculator — fixed pricing only

Type a Target Margin % first to see a suggested $ — or type a Charge $ first to see the actual margin. Whichever you type, the other side recalculates.
Gross margin (% of revenue, not markup on cost)
Click Apply to copy this into the Client Charge field above.
Actual
— margin %
net —
Net = Client Charge − Supplier Cost. Margin = net ÷ Client Charge × 100. Edit Client Charge above to override the suggestion — actual margin updates live.

Purchase Orders

Invoicing

Run Sheet

Paste into WhatsApp, email, SMS:

Change Your Password

Password change required
You're using the temporary default password. Set a new one before continuing — at least 8 characters, and different from the old one.

Security

Two-factor authentication
—
Adds a 6-digit code from an authenticator app (Google Authenticator, Authy, 1Password) on top of your password. Strongly recommended.
Step 1 — Scan the QR code
2FA QR
Open Google Authenticator (or Authy / 1Password) on your phone and scan this QR.
Can't scan? Enter the secret manually:
—
Step 2 — Enter the 6-digit code it shows
Save these backup codes NOW
These one-time codes let you sign in if you lose your phone. They're shown once — print or screenshot them.

                    
                


                
                

                    
⚠ Sandbox only — pull latest snapshot from live

                    
Fetches the most recent encrypted backup from sb-empire-portal-backups, decrypts it, and overwrites this sandbox's data with a true mirror of live as of the snapshot time. A pre-import safety backup of the current sandbox state is taken automatically — you can roll back if needed.

                    

                        
                    

                    

                


                
                

                    
Reset a user — admin only

                    

                        
                        
                        
                        
                        
                        
                        
                    

                    

                    
Reset Link (preferred): generates a one-time URL valid for 15 min — send to user, they pick their own password. 
Temp Password: legacy — issues a temp password they must change on next login. 
2FA: clears their authenticator binding + backup codes. Next login forces them to re-scan the QR. 
Revoke trusted devices: clears any "Trust this device for 14 days" markers — user will be asked for 2FA on every browser they've trusted. Password untouched.

                


                
                

                    
Data maintenance — duplicate invoices

                    
The old recurring auto-roll occasionally created duplicate copies of the same supplier invoice. This finds exact duplicate copies and removes the extras, keeping one of each bill (including all recorded payments). A safety backup is taken before anything is deleted. New duplicates are now prevented at the server.

                    

                        
                    

                    

                


                
                

                    
Recent logins (last 200) — admin view

                    

                

            

        

    


    
    

        

            
MDS Shield — Acknowledgement

            

                
Welcome.

                
Before using the S&B Empire Portal, please acknowledge the following:

                
    
                    
  • MDS Diversified is the platform designer and builder, not the data manager. All data inside the portal is entered, controlled and managed by you and your authorised personnel. MDS does not own, monitor, or have ongoing access to your data.
    • 
                    
  • MDS does not verify, validate or guarantee the accuracy of any information entered into the portal — including tenant details, lease terms, rent, dates, compliance records, or financials. Keeping data correct and up-to-date is 100% your responsibility.
    • 
                    
  • MDS holds no AFSL, ACL, or any professional licence. MDS is a technology design firm — not a financial, legal, accounting, or structuring adviser.
    • 
                    
  • MDS gives no advice — full stop. Nothing in this platform constitutes financial, legal, tax, structuring, transport-regulatory or any other professional advice.
    • 
                    
  • You must seek your own independent advice before relying on anything in this portal or making any decision based on its outputs.
    • 
                    
  • Cyber security, data protection, backups and access control are your responsibility. MDS does not provide cyber security services. You are responsible for protecting your own data.
    • 
                

                
Read the full Terms & Disclosures at any time.

                

                    
                

            

            

                
                
            

        

    


    
    

        

            

                
Terms & Disclosures

                
            

            

                

                    MDS Diversified Pty Ltd — S&B Empire Portal
                

                
1. Platform Provider

                
This platform is designed and built by MDS Diversified Pty Ltd ("MDS", "we", "us") for the operational and administrative use of MDS Diversified Pty Ltd ("the Customer", "you"). MDS is the technology designer and builder; MDS is not the data manager and does not own or operate the Customer's business.

                
2. No Data Ownership

                
All data entered into the portal — including but not limited to tenant records, lease documents, financial figures, payment schedules and uploaded files — is and remains the sole property of the Customer. MDS does not claim any ownership over Customer data.

                
3. No Verification of Data Accuracy

                
MDS does not verify, validate, audit or guarantee the accuracy, completeness, currency or suitability of any information entered into the portal — including but not limited to tenant details, lease terms, rent figures, bond amounts, start/end dates, lot allocations, compliance records, financial totals, auto-populated document fields, or any other Customer data. Any auto-fill, calculation, summary or pre-population feature is provided purely as a convenience; the Customer remains solely responsible for reviewing, correcting and keeping every field accurate and up-to-date for the full life of each record. MDS accepts no liability for errors, omissions, or outdated information in the portal, or for any documents, notices or decisions produced from that data.

                
4. Data Privacy & Security

                
The Customer is solely responsible for protecting its own data, including: cyber security, access control, password management, multi-factor authentication, backups, encryption, and compliance with all applicable privacy laws (including the Privacy Act 1988 (Cth) and Australian Privacy Principles). MDS does not provide cyber security services and does not monitor the platform for breaches. The Customer must obtain independent IT security advice and implement appropriate controls.

                
5. No Advice of Any Kind

                
MDS Diversified Pty Ltd holds no AFSL, ACL, or any professional licence of any kind. MDS is a technology design firm only — not a financial services provider, not a law firm, not an accounting/tax firm, and not a structuring or corporate adviser. Nothing in the portal constitutes financial, investment, lending, credit, legal, tax, accounting, structuring, governance, transport-regulatory, or any other form of regulated professional advice. The Customer acknowledges that it is solely responsible for obtaining its own independent legal, financial, tax, structuring and any other professional advice before relying on anything within the platform or making any decision based on its outputs. MDS expressly disclaims all liability for any decisions taken on the basis of platform content.

                
6. Limitation of Liability

                
To the maximum extent permitted by law, MDS will not be liable for any loss, damage, cost or expense (including indirect, consequential, special or punitive damages, loss of profit, loss of revenue, or loss of data) arising out of or in connection with use of the platform.

                
7. Intellectual Property

                
The platform's source code, design, structure, layout and underlying logic are the intellectual property of MDS Diversified Pty Ltd. The Customer is granted a non-exclusive, non-transferable licence to use the platform for its own internal business purposes.

                
8. Third-Party Services

                
The platform may integrate with third-party services (e.g. hosting, email, analytics). The Customer agrees to comply with the terms of those third-party providers and acknowledges that MDS is not responsible for third-party outages, data handling or policy changes.

                
9. Amendments

                
MDS may amend these Terms from time to time. Material changes will be notified to the Customer; continued use of the platform constitutes acceptance.

                
10. Governing Law

                
These Terms are governed by the laws of Queensland, Australia. The parties submit to the non-exclusive jurisdiction of the courts of that state.

                
11. Heavy Vehicle & Chain of Responsibility

                
The Customer is solely responsible for all obligations under the Heavy Vehicle National Law and Chain of Responsibility provisions, including driver fatigue, vehicle mass, dimension and load restraint, vehicle maintenance, and incident reporting. The platform does not constitute a certified fatigue, mass, or maintenance management system. The Customer must obtain its own independent regulatory and legal advice in relation to all transport-sector compliance.

                
Prepared for MDS Diversified Pty Ltd — S&B Empire Portal · © ${(new Date()).getFullYear()} MDS Diversified Pty Ltd

            

        

    






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